Positions, Skills, Responsibilities

Executive  support​

• Provided high-level administrative and logistical support to multiple C-suite executives.

• Managed expense reports, correspondence, and sensitive documents with absolute discretion.

• Coordinated complex meeting schedules and agendas, ensuring seamless execution and follow-up.

• Organized and maintained Microsoft Teams channels to streamline collaboration across entities and locations.

• Served as liaison between executives and corporate real estate management for company apartments and guest travel logistics.

Travel & Event Coordination

• Planned and managed intricate domestic and international travel for executives and families, including itineraries, budgets, and real-time adjustments.

• Coordinated luxury accommodations and transportation, ensuring security, comfort, and discretion.

• Supported global dignitaries and executive visitors with cultural sensitivity and precision.

Financial and Legal Liason

• Partnered with Accounting and Legal teams to review contracts, process vendor payments, and ensure compliance.

• Developed standardized templates and documentation for financial and administrative processes.

Office Management

• Managed daily operations, procurement, and facility logistics for a 38,000 sq. ft. corporate office.

• Oversaw confidential employee records, vendor contracts, and security systems.

• Planned corporate events and off-site retreats for up to 100+ employees, ensuring premium service, confidentiality, and budget alignment.

• Designed and delivered executive presentations and maintained organizational charts of the senior leadership team.

• Coordinated charitable initiatives and employee engagement programs.

Office Support

• Manage procurement through online platforms (eBot, Amazon) with thorough cost comparisons to ensure value without compromising quality.

• Oversee secure storage and organization of sensitive physical and digital documents, maintaining strict confidentiality.

• Maintain comprehensive, confidential records for 100+ employees, including roles, locations, dietary restrictions, contact details, and personal milestones.

• Enhance office operations by managing inventory, coordinating deliveries/installations, and maintaining six employee kitchen/dining areas.

• Coordinate cleaning and maintenance services for a 38,000 sq. ft. commercial space.

• Operate and troubleshoot residential and commercial security systems, ensuring round-the-clock protection.

• Develop clear staff reference materials covering space reservations and virtual conferencing technologies.

• Handle worldwide shipping of high-priority documents and packages with discretion and efficiency.